Regarding Enrollment

Dear CCC Families,

We are coming up on winter which can be a time of transition for many families in our community. We are excited to have welcomed many new families and staff members recently and hope you all get to know each other in the months to come.

As we move forward in the year we are anticipating that some of you will have schedule change requests and/or will be in a position where you may need to leave the center for personal or professional reasons. Forms to notify the center of these changes do require no less than 30 days’ notice, however we are requesting families to let us know as soon as possible if there is a foreseeable change in childcare needs for your family in the next few months.

Forms for schedule change requests, vacation notices, leave of absence, and termination can be found at the front desk and on our website under the Current Parents section.

Please know that schedule change requests will be handled in the order they are received and when there is available space. Keep in mind that the CCC offers full time and part time care in either a three day option of Monday, Wednesday or Friday, or a two day option of Tuesday, Thursday. As a means of continuity and consistency in our enrollment process, we will be ensuring that moving forward all families are on one of these three schedules. Those previously assigned an odd schedule will be asked in the coming school year to adjust their schedule accordingly.

Please let us know if you have any questions, or if you are anticipating a change for your family coming soon.

Thank you,

The CCC Administrative Team

Closing Time

Dear CCC Community,

As you know, our closing time is 5:30pm, but we allow a grace period of 15 minutes before we apply a late fee.

Effective January 4th, 2016, we will no longer have a grace period, so late fees will apply after 5:30pm. We are aware that it does take time to pick up, and we certainly want you to take the time you need to gather your things and not rush. Most importantly, we ask you to travel safely both arriving and departing the center.

Please see the excerpt below from our parent handbook regarding late fees:

It is important to consistently pick-up your child(ren) by 5:30 pm as the staff need time to clean up and prepare for the next day. Additionally, the main doors lock automatically at 5:30pm. For those arriving after 5:30pm, you will be charged $10 for any portion of the first five minutes, and $2 per minute thereafter. This late fee will be used for staff development. Families with two children will need to pay late fees for both children.

If you will be late, the courtesy of a phone call is appreciated, both by your child and the staff; however, the late charge will still be assessed. Persistent and excessive tardiness will result in doubled late charges.

Please let us know if you have any questions. Thank you in advance for your support and collaboration.

The CCC Administrative Team

Immunization Policy 2016

Dear CCC community,

As you may be aware, the state of California has enacted a new law regarding immunizations, Senate Bill 277, requiring all children enrolled in California schools, public or private, to be immunized according to the California Department of Public Health.

In response to this bill, The Children’s Center at Caltech has revised its policy regarding immunizations. Starting January 1st, 2016, all children attending the CCC must be vaccinated according to the schedule put forth by the California Department of Public Health, or on track to completing this schedule per their most recent immunizations. Personal Belief Exemptions previously received will no longer be valid moving forward from this date. If we do not have a current vaccination record for your child demonstrating the most current immunizations received, it will affect your enrollment at the CCC.

Medical exemptions will be accepted if they meet the following guidelines: a parent or guardian must submit a written statement from a licensed physician (M.D. or D.O.) which states that the physical condition or medical circumstances of the child are such that the required immunization(s) is not indicated, include which vaccines are being exempted, whether the medical exemption is permanent or temporary and the expiration date, if the exemption is temporary.

CCC immunization records must to be kept up to date in each child’s file every quarter. It is the parent’s responsibility to provide CCC with a current record of their child’s immunization so if your child has recently been vaccinated please make a copy (photo copies can also be made in the CCC office) and provide it to the office.

Thank you in advance for you corporation.

The CCC Administration Team