Center Operating Policies

Sign-in, Sign-out

Each day your child(ren) must be brought into the classroom by an adult. As mandated by
State Law, the adult must sign his/her full name on the sign-in sheet. The same is also
required at pick-up time. Only adults who are authorized on the emergency cards will be
allowed to pick up any child. Please make sure that a teacher knows when your child has
arrived or is leaving.

Daily Schedule

Your child’s schedule will vary according to the group s/he is in. Check with his/her Teacher for
a detailed schedule, which will also be posted on the bulletin board.

Hours, Late Fees

The Center hours are 7:30 a.m. until 5:45 p.m. Most children arrive between 7:30 and 9:30
a.m., and depart between 3:30 and 5:45 p.m. We ask that you bring your child most days by
9:30 a.m. Parents of Bunnies and Dolphins should call in advance if they wish to bring their
child after 11:00 am.

Any pick-up that occurs after 5:45 p.m. will be considered late, and the family will be charged
$5.00 for each five minutes or portion thereof past closing time. This late fee will be used for
staff development. Families with two children will need to pay late fees for both children, if
arriving at the Center after 5:45 p.m.

At 5:45 p.m. individuals listed on your alternate pick-up list will be contacted unless you have
called in with an estimated time of arrival. If you will be late, the courtesy of a phone call will be
appreciated, both by your child and the staff; however, the late charge will still be assessed.

Parking

There is a green 30-minute parking zone in front of the Center. Parking is also available in the
lots adjacent to the Koala and Dolphin yards, and on public streets.

Gates

It is imperative that all doors and gates be closed and latched behind you when you enter or
leave the center.

Annual Calendar

The Center is open year round. National Holidays are scheduled in conjunction with the
Caltech calendar. A typical Holiday calendar will be:

  • New Year’s Day
  • Martin Luther King Day
  • President’s Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Day after Thanksgiving
  • Christmas Day

There are also two “floater holidays” determined by the Institute. Traditionally these will be
Christmas Eve and New Year’s Eve. Additionally there will be two scheduled closures each
year to facilitate staff training. These closures will be announced in the CCC newsletter and on
bulletin boards, well in advance.

Communication

There are many lines of communication available between staff and parents. Each family has
a mailbox. Because each child is assigned a classroom mailbox you may have multiple
mailboxes in more than one classroom attended by your children. (Therefore you may receive
multiple copies of announcements.) Please check your mailbox daily for information from
Center staff.

Individual teacher mailboxes are also provided in each classroom, should you need to get a
message to any classroom teacher. The office boxes in each classroom are supplied with
paper and pencils and may be used to get a message to anyone in the office. In turn, you may
receive messages from administrators in your family classroom mailbox.
The bulletin boards in each classroom have news and information regarding events at the
Center. Please check them frequently. The following forms are also found on the bulletin
boards:

  • Medical Dosage Forms
  • Sign-in/sign-out sheets. Parents are required by law to sign their child (ren) in and out each day. You must sign in with your full legal signature and the time.
  • CCC Board agendas, minutes, and the Director’s Report
  • Snack menus
  • Notice of any contagious illness within the Center
  • Upcoming events
  • Daily schedules
  • Staffing schedules
  • Curriculum plans

A newsletter is published each month and placed in each family’s mailbox [and posted on the
website]. Important events, highlights from each group, articles, and fundraising information
may be included. If you would like to contribute an article or item in the newsletter, please drop
it in the office mailbox.

Another source of information regarding the Children’s Center is the CCC web site: The
address of the home page for the Children’s Center at Caltech is www.ccc.caltech.edu. The
website provides contact information, driving directions, a center-wide calendar, a copy of this
parent handbook, the latest snack menu, the newsletter, minutes from previous Partners
meetings, as well as other pertinent information about the Center. Feedback and suggestions
regarding the web pages should be sent to ccc-help@caltech.edu.

Parent-Teacher Conferences are held formally at least once a year with each family, and
twice a year for new families. Informal conferences can be scheduled at any time by either
parents or teacher. Daily, informal chats with teachers are highly encouraged, though the
children’s presence demands that these be brief.

E-mail: The CCC maintains several mailing lists. Each classroom has a distribution list
allowing for e-mail discussion of classroom-related projects or issues, and the Parent-Teacher
Partnership also maintains a list. For privacy reasons (and to avoid junk e-mail) we do not
publish these addresses on-line. However, they are posted on all of the classroom bulletin
boards. We welcome you to add your e-mail address to the list at any time. To be added,
removed or change e-mail address information on the mailing list, send your e-mail to ccchelp@caltech.edu.

Finally, in each classroom, there is a Daybook in which you may leave and receive
messages.